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Xscapers Winter Blast 2023
February 13, 2023 - February 20, 2023
Xscapers Winter Blast 2023
Lake Havasu City Rodeo Grounds
February 13th - 20st, 2022
Join your fellow Xscapers for a low-key gathering in Lake Havasu where we have snagged a designated park area for the 2023 Western Winter Blast at the SARA Park Rodeo Grounds in Lake Havasu City, AZ. The week will be filled with live music, social gatherings, and epic fireworks displays. This is a dry camping event with limited availability.
Western Winter Blast Pyrotechnics Show
Western Winter Blast, held each President’s Day Weekend, is the premier pyrotechnics event of the winter. Fireworks manufacturers, show producers, and pyrotechnic hobbyists come to Winter Blast from around the globe for daytime conferences. At night, the sky over Lake Havasu City lights up with fireworks shows and demonstrations. Our seven-day Winter Blast Convergence will let you and your fellow Xscapers experience this pyrotechnic extravaganza mixed in with some fun group activities, including live music, group meals and more!
IMPORTANT INFORMATION FOR THIS CONVERGENCE
- The Winter Blast is not an Escapees/ Xscapers event. This is a 3rd party event that we will attend as a group.
- This will not be a typical Xscapers convergence. Club-organized events will be limited, with the majority of events being organized by a 3rd party.
Event Information
Happy Hour
After the work day ends, join the group for cocktails and conversation.
Mini Lot Crawl
Just like the regular lot crawl, except smaller. As a group, we will move from one rig to the next. We encourage you to open your rig to tours and provide snacks, appetizers, or drinks to share with other members.
Team Trivia
Gather your team and prepare to match wits in a pub style trivia game. Topics will range from music and movies to general knowledge and pop culture.
Live Music
The Rodeo Grounds will be host to live bands on Friday, Saturday, and Sunday.
Pot Luck Brunch
Bring a brunch dish to pass. Keep it simple or go all out. If each of us brings a little something, there will be enough for everyone
Lawn Games
Participate in or spectate one of the the many games we will have available, such as corn hole, giant jenga, kan jam, etc.
Schedule
Monday 2/13
Arrival
Faux Fire Welcome
Tuesday 2/14
Mini Lot Crawl
Wednesday 2/15
Happy Hour
Team Trivia
Thursday 2/16
Fireworks Display
Friday 2/17
Live Music
Fireworks Display
Saturday 2/18
Adult Lawn Games
Live Music
Catered BBQ Dinner
Fireworks Display
Sunday 2/19
Pot Luck Brunch
Live Music
Fireworks Display
Monday 2/20
GTFO Doughnuts
A Note For Dog Owners
The organizers of Winter Blast strongly discourage campers from bringing dogs to the event because of the continuous loud noises associated with the nearby fireworks displays. If you know that your dog is sensitive to loud sounds or even if you are unsure of how your dog will respond, you may wish to skip this event or consider boarding your dog during the Winter Blast Hangout.
If you do choose to bring your dog, the Rodeo Grounds has the following rules:
- Dogs must never be left unattended.
- Dogs must always be on a leash when outside your RV.
- Dogs may not be brought to the grandstands or food court area (but elsewhere on the Rodeo Grounds is OK).
- No dog waste may be left anywhere other than in a trash receptacle.
The Rodeo Grounds management has advised us that they may ask campers to leave, without a refund, if a barking dog is left unattended in an RV.
FAQs
There are restrooms and showers onsite.
Sure! We love kids! Just remember to keep your kids on a leash when they are out side of your RV. Wait, that’s pets. Pets on a leash, kids under supervision.
The organizers of Winter Blast strongly discourage campers from bringing dogs to the event because of the continuous loud noises associated with the nearby fireworks displays. If you know your dog is sensitive to loud sounds or even if you are unsure of how your dog may respond, you may wish to skip this event or consider boarding your dog during the Winter Blast Hangout.
If you do choose to bring your dog, the Rodeo Grounds has the following rules:
- Dogs must never be left unattended.
- Dogs must always be on a leash when outside your RV.
- Dogs may not be brought to the grandstands or food court area (but elsewhere on the Rodeo Grounds is OK).
- No dog waste may be left anywhere other than in a trash receptacle.
The Rodeo Grounds management has advised us that they may ask campers to leave, without a refund, if a barking dog is left unattended in an RV.
There will be on-site trash dumpsters. Please break down all trash to make it as small as possible, especially boxes!
There will be no early arrival or late departures for this event. Please do not plan on arriving any earlier than 12:00 PM on Monday 2/13. You are not required to arrive on Monday 2/13. You can arrive on any day of the event but be aware that the grounds will become more congested as it gets closer to the weekend. Check-out time is 11:00 AM on Monday 2/20.
All sites will be 20’x50′. Only one RV/camping rig per site. Additional rigs will need to purchase additional tickets.
Our group will have a small designated parking section at this event. However, if you would like to park next to someone specific (within the Xscapers group), please arrive at the same time.
The dump station will not be available for use during the event, but a pump out truck will be on site Friday – Monday for an additional charge (cash only). For the best experience, please arrive with your black tank empty and your water tank full and utilize conservation methods. Due to the nature of this event, you may not be able to access to the dump station on site after the event is over, so be prepared to leave the rodeo grounds and dump in a different location.
Cell phone signal is strong for all major carriers. Speeds can tend to slow down due to tower congestion during large event such as this.
There will be no coordinated mail delivery for this event. You can use the local post office for general delivery or one of the two Amazon locker hubs located in town.
The main reasons for you to attend a convergence should be to have fun and meet other like-minded RVers. Networking and making potential business leads is a natural result of being part of an awesome community. We don’t want the Xscapers community to be bombarded or feel like they are a commodity. If the main reason you are wanting to attend an Xscapers event is to sell something, market to attendees, or simply to generate content we would ask that you contact us directly for corporate sponsorship.
If we must cancel the event, or your attendance at the event, for any reason including local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.
Cancellation Policy and Fees:
If you cancel 60+ days prior to the event: A $50 administrative fee will be deducted from your full refund. (Refund requests must be in writing by 11:59 PM CDT, December 15th, 2022.)
If you cancel 59 – 30 days prior to the event: You will receive a 50% refund of your registration fee. (Refund requests must be in writing by 11:59 PM CDT, January 14th, 2023)
If you cancel within 30 days of the event, no refund will be issued.
We only accept credit or debit card payment for Convergence registration. All refunds will be credited to the card used at time of registration. No cash refunds.
To receive any kind of refund, cancellation requests must be in writing (registration@escapees.com) by 11:59 PM CST, January 14th, 2023.
No problem! Just email convergences@escapees.com with your question, and we’ll do our best to get you an answer.
Is an Xscapers Convergence Right for Me?
Xscapers was formed to bring Escapees RV Club back to its original roots of supporting RVers who are working from the road. At Convergences, you will find a community of active and free-spirited individuals with a passion for travel and adventure.
About 80% of Xscapers have full-time jobs they do remotely or seasonally. This means we typically don’t hold activities during work hours (with the exception of Annual Bash). Starting later in the day also means later nights. We have found that this can be a factor in deciding what event program people attend.
We try to give the most fun and entertainment value at an affordable price. One way we do that is by boondocking as much as possible. Our events are also a great way for newbie boondockers to learn from experienced ones. We try to divide our camping areas into those who have solar and those who want to run generators when possible.
Xscapers is an inclusive community, connected through the bond of RVing. This means we welcome people from all walks of life, no matter race, sexual orientation, political/religious views, lifestyle or RV type. Discrimination of any type will not be tolerated.
Registration Includes
- 7 nights of dry camping with showers and restrooms on-site
- Daily Happy Hour
- The now-infamous Xscapers Lot Crawl
- Team Trivia
- Live Music
- Catered BBQ Dinner
- The most epic fireworks display in the world
- GTFO Donuts
- Event Host
Standard Ticket Pricing
- Prices are subject to change.
- Tickets must be purchased online through this website.
- Tickets are non-transferable.
After Registering
You will receive confirmation of your registration to your given email address within a few minutes of purchase. It will include a link to the event Facebook group. Also, be on the look out for additional e-mails as the event draws closer.
Cancellation Policy
- If we must cancel the event, or your attendance at the event, for any reason including local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.
Cancellation Policy and Fees:
If you cancel 60+ days prior to the event: A $50 administrative fee will be deducted from your full refund. (Refund requests must be in writing by 11:59 PM CDT, December 15th, 2022.)
If you cancel 59 – 30 days prior to the event: You will receive a 50% refund of your registration fee. (Refund requests must be in writing by 11:59 PM CDT, January 14th, 2023)
If you cancel within 30 days of the event, no refund will be issued.
We only accept credit or debit card payment for Convergence registration. All refunds will be credited to the card used at time of registration. No cash refunds.
To receive any kind of refund, cancellation requests must be in writing (registration@escapees.com) by 11:59 PM CST, January 14th, 2023.
By registering for this event, you are agreeing to the following:
- As an attendee, you assume all risk and danger relating to your personal property, RV and attendance at the event, whether occurring prior to, during, or after the event. In the event of loss or theft, no claim will be made upon Escapees, its volunteers, employees or agents.
- Volunteers may be directing and assisting you in your parking areas. However, it is the driver of the vehicle who is ultimately responsible for avoiding obstacles or dangerous situations and is solely responsible for any damage to one’s property or the property of others.
- As an attendee at this event, you are granting your permission to be filmed, videotaped, audiotaped, or photographed, and granting to Escapees RV Club the full use of any such recordings or images without compensation.
- By registering, you will also receive occasional email notifications of future Convergences; however, you can opt-out of these notifications at any time.
In addition to the above, you will be required during registration to agree that you will help provide a safe environment for everyone by complying with our health and safety rules, and to release Escapees RV Club from liability should you become ill during the event.
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