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Xscapers Las Vegas Halloween 2023 Convergence

October 29, 2023 - November 4, 2023

Xscapers Las Vegas Halloween 2023 Convergence 1

Xscapers Las Vegas Halloween 2023 Convergence

October 29th, 2023 - November 4th, 2023

We’re conjuring up a Halloween Convergence you won’t soon forget.  Prepare to be haunted by frightfully delicious meals, flowing spirits (Get it? Spirits?! Because it means booze and ghosts?!), and spook-tacular parties with your friends.  Dust off your broom sticks, put on your costume party pants, and get ready to have a wickedly good time at the Xscapers Las Vegas Halloween Convergence.

 

WALK ON TICKETS ARE NOW AVAILABLE!! 
Are you going to be in the area but staying at a different park?  Maybe you would like to attend the event but you don’t want to bring your RV to Vegas?  Maybe you are an aspiring RVer and don’t even have a rig yet, but the thought of missing this crazy event gives you FOMO?

By purchasing a WALK ON ticket, you’ll have access to any and all of the activities on the convergence schedule.  See the FAQs & WTHs for more information.

Venue

Xscapers Las Vegas Halloween 2023 Convergence 2

The Llama Lot

In this whimsical lot, the llama reigns supreme. Surrounded by the bustling energy of Fremont Street, the Llama Lot is perfectly situated to immerse you in the vibrant nightlife and entertainment that Las Vegas is renowned for. From dazzling light shows and street performers to world-class casinos and tantalizing eateries, the excitement is just steps away.

Event Highlights

Xscapers Las Vegas Halloween 2023 Convergence 3

Arrival Dinner at Gold Spike

Indulge your taste buds in a culinary fiesta at the Living Room in Gold Spike, where a delectable catered dinner awaits. Prepare to feast on a street taco station, where sizzling, flavor-packed meats and zesty toppings create mouthwatering combinations. Savor the deliciousness of roasted corn salad, flaky chicken empanadas, and irresistible chili cheese tater tot shooters.  And of course, no feast is complete without chips and salsa. Lastly, indulge your sweet tooth at the s’more station, crafting gooey, chocolatey delights.

Cash Bar

Xscapers Haunted Lot Crawl

Get ready for a chillingly delightful Haunted Xscapers Lot Crawl, where the spirit of Halloween meets this much loved Xscapers tradition! Members are encouraged to summon their inner ghouls and decorate their RVs, turning them into bewitching masterpieces that will leave everyone spellbound. As we meander through the mysterious maze of decorated rigs, attendees will have the opportunity to put out a snack or beverage to share with their Xscapers friends. From creepy crawlies to ghostly specters, you never know what awaits you on this hair-raising journey. So bring your bravest spirit and prepare for a night of hauntingly good fun!

Xscapers Las Vegas Halloween 2023 Convergence 4
Xscapers Las Vegas Halloween 2023 Convergence 5

Halloween Happy Hour and Costume Contest at Inspire

Join us for a ghoulishly good time at our Halloween Happy Hour held at Inspire on Fremont Street! This spine-tingling event promises to delight your taste buds and ignite your Halloween spirit. Indulge in a tantalizing spread of appetizers that will satisfy your cravings for spooky treats. But that’s not all, because our open beer and wine bar will keep your spirits soaring high as you mingle with your fellow Xscapers and gear up for a wild night on the town. Don’t forget to dress to impress, as we’re hosting a thrilling costume contest with prizes for the most creative and hauntingly impressive costumes. Bring your Halloween A-game and get ready for a howling good time!

Open Beer & Wine Bar

Spooky Team Trivia

Prepare for a bone-chilling evening of team trivia as we delve into the darkest corners of the human psyche with our spooky-themed trivia night! Join us if you dare, as we test your knowledge on all things eerie and macabre. From spine-chilling movies to legendary monsters, we’ll explore the darkest realms of horror. Brace yourselves for categories that will send shivers down your spine, like “Name That Serial Killer” and “Creepy Urban Legends.” Gather your bravest team and compete for the title of trivia masters.  It’s an evening of thrills, scares, and spine-tingling excitement that will leave you on the edge of your seat!

Xscapers Las Vegas Halloween 2023 Convergence 6
Xscapers Las Vegas Halloween 2023 Convergence 7

Fremont Street Scavenger Hunt

Get ready for an unforgettable adventure as we unleash the team photo scavenger hunt on the lively Fremont Street in Las Vegas! Prepare to capture hilarious and weird moments as you race against time to complete peculiar tasks. Picture your team striking a pose with a street performer dressed as Elvis or finding the most eccentrically dressed stranger to join in a group photo. Channel your creativity as you snap shots of bizarre neon signs and quirky landmarks. Get ready to be spontaneous and embrace the unexpected as you conquer offbeat challenges that will have everyone in stitches. It’s sure to be a wild, laugh-filled journey through Fremont Street that will leave you with photos to remember the wacky moments forever.

Farewell Dinner at Place on 7th

Get ready for a mouthwatering farewell catered dinner at the exquisite Place on 7th. As we bid adieu to another Xscapers Halloween Convergence, we’ll indulge in a delectable Italian buffet, showcasing an array of tantalizing dishes that will transport your taste buds to the heart of Italy. From savory pasta creations to heavenly tiramisu, this feast will leave you craving for more. And guess what? The first drink of the evening is on the house, giving you the perfect toast to celebrate the incredible memories we’ve made during this Halloween extravaganza. Join us at Place on 7th for a fantastic wrap-up party that promises to be a delicious and unforgettable experience.

Cash Bar

Xscapers Las Vegas Halloween 2023 Convergence 8

Schedule

Sunday 10/29

Arrival

Welcome Happy Hour

Catered Meal @ Gold Spike

Monday 10/30

Haunted Lot Crawl

Tuesday 10/31

Halloween Costume Contest & Happy Hour @ Inspire

Halloween Scavenger Hunt on Fremont Street

Wednesday 11/1

Life In Death Festival

Thursday 11/2

Spooky Team Trivia

Friday 11/3

Farewell Dinner @ Place on 7th

Saturday 11/4

GTFO 

*Events/ activities are subject to change without notice.

⚠️ Warning: This convergence may not be for everyone!⚠️

This venue is located in a busy urban area.  There will be traffic noise and the standard hustle and bustle that comes with parking in a large city.  We will be parked in a standard parking lot with no amenities.  There will be no direct access to water or electricity.  Generator use may be heavy for attendees that do not have solar capabilities. We will NOT have a designated solar section at this event. We will limit generator use to daytime hours but you should be prepared for generator noise throughout the day. Spaces at this event will be packed in close together in order to accommodate as many rigs as possible, be prepared to park close to your neighbors.  This convergence may not be suited for the faint of heart, the noise sensitive, or the early to bed. Remember, this ain’t your grandma’s RV rally.  

YOU HAVE BEEN WARNED

FAQs & WTHs

We will be parked in a parking lot.  There will be no restrooms or showers available.

We welcome your furry friends!  If they are outside your rig, they must be leashed at all times. Please pick up after your pets. Please note that many of the planned events will take us offsite for 3 or more hours.   

We will not actively exclude kids from attending this event, however, most activities on the schedule are not kid friendly. The offsite activities are for members who are 21 years and older only.  All bars and clubs in Las Vegas are 21+.   

We will have dumpsters on site.  Please break down all trash to make it as small as possible, especially boxes!

There will be no early arrival or late departure available for this event.  

100% Dry camping only.  We will be parking in an asphalt parking lot. In an effort to create as many spaces as possible, sites will be narrow so expect to be up-close and personal with your neighbors!!

We will not be separating rigs into sections (i.e. there will be no solar only section).  If you can’t stand to hear the sound of a generator, this might not be the event for you.  

We will be parked in between busy streets and traffic noise will be prevalent.

In order to the the most of a Convergence experience, we highly recommend that you purchase a standard ticket. BUT if you can’t/ won’t/ unable to bring your RV to the event, you can now get a Walk-On ticket.

Walk on tickets are pretty much exactly what they sound like. 

If you purchase a Walk On ticket, it will give you access to any and all activities on the event schedule. 

When purchasing your walk on ticket, our registration system will ask you for your RV details by default.  This does not mean that you will have a parking space at the event.

We can’t express this enough:  Your walk on ticket does NOT include a camping site.

All sites will be first come, first served.  If you would like to park next to someone specific, you should arrive at the same time, and we will do our best to park you near each other.

There is no water or dump station available at this location. It is IMPERATIVE that you arrive with your black tanks empty and your water tank full.

Cell phone signal is strong for all major carriers.

There will be no mailing address available for this event.  

Convergences are long and can be physically, mentally, and emotionally draining.  It is important to practice self-care throughout the entire event.  Here are some things to remember:

PRACTICE SELF-CARE

  • Always be hydrating. Bring your own water wherever you go and be sure to get enough electrolytes.
  • Get enough sleep.
  • Eat healthy, nourishing food.
  • If you don’t know what’s in something, it’s best not to drink or eat it.
  • Drink responsibly. It is easy to overindulge when you know your RV is just a few steps away but becoming overly intoxicated can be dangerous for numerous reasons.
  • Don’t hesitate to take a day off. Check out the event schedule and consider choosing a day to sit out and allow yourself to recover.
  • Dress comfortably. Wear appropriate clothing and footwear that will keep you comfortable throughout the event. Consider the weather conditions and dress in layers if necessary.
  • Make a plan. Stick with friends throughout the event. Establish meeting points in case you get separated and keep others informed of your whereabouts.
  • Be aware of your surroundings: Be observant of the people around you and any potential hazards. Report any suspicious activity to event staff or security volunteers.
  • Keep and eye on your beverage at all times, Additionally, lidded cups and bottles help keep dust and other unwanted items out of your drink.

TIPS FOR ASSESSING A POTENTIALLY UNSAFE SITUATION:

As much as we would like to believe that all attendees are good and have our best interests in mind, Xscapers are not immune to the presence of sh*tty people.  Additionally, we are not immune to the potential dangers of drug and alcohol use and misuse.

If it’s an emergency call 911!

  • If you suddenly feel like you’re becoming extremely intoxicated and/or suspect that your drink may have been tampered with, immediately inform event staff, or an event volunteer, or ask people to help you by calling the attention of one of these team members. Do not go off alone with anyone. Stay in or get to a group area if possible.
  • If you see someone who appears to be overly intoxicated, ask them if they need help. Particularly if they are being led away by someone who doesn’t appear intoxicated. Even if you are unsure of the situation, we recommend checking in. Simply walking up and saying “Hey! How’s it going?” gives you a chance to offer help if you think it’s needed.
  • If you or someone around you needs help, seek out event staff, a bash buddy, or a safety officer. They are there to ensure your safety and will assist you.

CONSENT

Consent is the cornerstone of a healthy community. It’s simple: whether it’s a potential sexual encounter, physical touch of any kind, something requiring permission that will radically alter the experience of another person, or involves recording someone’s image or voice, you are responsible for getting verbal consent before engaging. It is neither ethical nor acceptable to proceed without that person’s awareness and clear consent. An impaired person cannot give consent. Children (anyone under 18) cannot give consent, you must speak with their parent/ guardian. Be aware: Silence does not equal consent.  Coercion does not equal consent.

It is a felony to give drugs to a person without their knowledge or consent (even if it is meant in ‘good fun’). Don’t do it. Ever!

If you see someone who needs help, offer it. If you see someone being treated any way but wonderfully, step in and be an advocate or contact a staff member or safety volunteer. We are all in this together.

IT’S A ZERO TOLERANCE POLICY!

The Escapees RV Club will not hesitate to involve law enforcement.  At the very least, you can kiss your club membership goodbye for any violation of our event rules and membership code of conduct.

CRISIS SUPPORT AND RESOURCES

If it’s an emergency call 911

List of non-emergency crisis numbers to call (available 24/7)

  • National Suicide and Crisis Lifeline
    988
  • National Sexual Assault Hotline
    1.800.656.4673
  • National Domestic Violence Hotline
    1.800.799.7233 or TTY 1.800.787.3224
  • Crisis Text Line
    Text HOME to 741741 to connect with a Crisis Counselor

The main reasons for you to attend a convergence should be to have fun and meet other like-minded RVers.  Networking and making potential business leads is a natural result of being part of an awesome community.  We don’t want the Xscapers community to be bombarded or feel like they are a commodity. If the main reason you are wanting to attend an Xscapers event is to sell something, market to attendees, or simply to generate content we would ask that you contact us directly for corporate sponsorship.

If tickets for this event are sold out, you can fill out THIS FORM  to be added to the waitlist.

If we must cancel the event, or your attendance at the event for any reason, including due to local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.

Cancellations 60+ days prior to the event: You may cancel your registration for a full refund minus a $50 administrative fee any time before 11:59pm Central on 08/30/2023. Cancellation requests must be submitted in writing to registration@escapees.com

Cancellations 59-30 days prior to the event: You may cancel your registration for a 50% refund of purchase price before 11:59pm Central on 09/29/2023. Cancellation requests must be submitted in writing to registration@escapees.com

No refunds will be given for cancellations after 11:59pm CST on 09/29/2023. All ticket sales on and after 09/30/2023 are final.

 

No problem! Just email convergences@escapees.com with your question, and we’ll do our best to get you an answer.

Is an Xscapers Convergence Right for Me?

Xscapers was formed to bring Escapees RV Club back to its original roots of supporting RVers who are working from the road. At Convergences, you will find a community of active and free-spirited individuals with a passion for travel and adventure.

About 80% of Xscapers have full-time jobs they do remotely or seasonally.  This means we typically don’t hold activities during standard work hours (with the exception of Annual Bash). Starting later in the day also means later nights. We have found that this can be a factor in deciding what event program people attend.

We try to give the most fun and entertainment value at an affordable price.  One way we do that is by boondocking as much as possible. Our events are also a great way for newbie boondockers to learn from experienced ones. We try to divide our camping areas into those who have solar and those who want to run generators when possible.

Xscapers is an inclusive community, connected through the bond of RVing. This means we welcome people from all walks of life, no matter race, sexual orientation, political/religious views, lifestyle or RV type. Discrimination of any type will not be tolerated.

Registration Includes

  • 6 Nights of Dry Camping at the Llama Lot on Fremont St.
  • Catered Arrival Dinner at Gold Spike
  • Haunted Lot Crawl
  • Halloween Happy Hour w/ Open Beer & Wine Bar
  • Costume Contest w/ Prizes
  • Life In Death Festival
  • Haunted Trivia
  • Team Scavenger Hunt on Fremont St.
  • Catered Farewell Dinner at Place on 7th
  • Collectors Event Sticker
  • Event Host

After Registering

You will receive confirmation of your registration to your given email address within a few minutes of purchase.  It will include a link to the event Facebook group.  Also, be on the look out for additional e-mails as the event draws closer.

Cancellation Policy & Fees

If we must cancel the event, or your attendance at the event for any reason, including due to local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.

Cancellations 60+ days prior to the event: You may cancel your registration for a full refund minus a $50 administrative fee any time before 11:59pm Central on 08/30/2023. Cancellation requests must be submitted in writing to registration@escapees.com

Cancellations 59-30 days prior to the event: You may cancel your registration for a 50% refund of purchase price before 11:59pm Central on 09/29/2023. Cancellation requests must be submitted in writing to registration@escapees.com

No refunds will be given for cancellations after 11:59pm CST on 09/29/2023. All ticket sales on and after 09/30/2023 are final.

By registering for this event, you are agreeing to the following:

  • As an attendee, you assume all risk and danger relating to your personal property, RV and attendance at the event, whether occurring prior to, during, or after the event. In the event of loss or theft, no claim will be made upon Escapees, its volunteers, employees or agents.
  • Volunteers may be directing and assisting you in your parking areas. However, it is the driver of the vehicle who is ultimately responsible for avoiding obstacles or dangerous situations and is solely responsible for any damage to one’s property or the property of others.
  • As an attendee at this event, you are granting your permission to be filmed, videotaped, audiotaped, or photographed, and granting to Escapees RV Club the full use of any such recordings or images without compensation.
  • By registering, you will also receive occasional email notifications of future Convergences; however, you can opt-out of these notifications at any time.
  • In addition to the above, you will be required during registration to agree that you will help provide a safe environment for everyone by complying with our health and safety rules, and to release Escapees RV Club from liability should you become ill during the event.

Details

Start:
October 29, 2023
End:
November 4, 2023
Event Category:

Organizer

Hollie Parks

Venue

Llama Lot – Fremont St. Las Vegas, NV
900 E. Fremont St
Las Vegas, NV 89101 United States
+ Google Map

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