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Xscapers Families PNW Convergence

August 26 - September 3

Xscapers Families PNW Convergence 1

Xscapers Families PNW Garlic Fest Convergence

Southwest Washington Fairgrounds - Centralia, WA
August 26 - September 3rd (Option to extend your stay through Labor Day weekend)

Xscaper Nicole Sampson will be hosting this family-centered convergence, jam packed with activities for kids and adults alike.  Come out and enjoy everything this awesome little town has to offer.  Your registration will include tickets to the Garlic Festival, a three-day event celebrating (you guessed it) GARLIC!  We are also offering the opportunity to extend your stay at the fairgrounds through Labor Day weekend.   

Venue

Xscapers Families PNW Convergence 2

Southwest Washington Fairgrounds

The Southwest Washington Fairgrounds is the largest indoor/outdoor event facility in the area. The fairgrounds offers over 100,000 square feet of multi-use buildings for every type of public and private event. Major amenities include historic grandstands, 2 outdoor stages, and large parking and camping areas, plus barns and buildings suitable for all types of animal events. Conveniently located off the I-5 corridor between Seattle and Portland, the Southwest Washington Fairgrounds is open year-round to serve you.

Event Highlights

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Garlic Fest

Your convergence registration will include admission to the three-day Garlic Fest. There will be live entertainment, arts and crafts vendors, delicious food, and kids activities. It is fun for the whole family!

lot crawl

Xscapers Lot Crawl

Think of it like a progressive dinner but so much more fun! The lot crawl has become a fan-favorite of Convergence activities. As a group, we travel from section to section giving everyone the opportunity to share a snack and/or beverage with fellow Xscapers. This is an excellent time to open your rig to tours, if you'd like.

Xscapers Families PNW Convergence 4

Group Hikes and Guided Nature Walks

Throughout the week we will offer group hiking trips that suit all levels. There will also be a guided nature walk so we can learn about the local flora and fauna.

Xscapers Families PNW Convergence 5

Young Entrepreneurs Market

We know how smart and talented our Xscapers kids are. This market is the perfect place for your child to sell their wares/ services. Come out and support these creative young minds.

Xscapers Families PNW Convergence 6

Badminton and Beverages

In four-person teams, we will compete in a three round tournament. The only catch is that you must be holding onto a beverage in your non-racket hand. This unique take on badminton will be fun for all ages.

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Art Classes for All

You're never too old for arts and crafts. We have will have art classes for any and all who wish to participate throughout the week.

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Yoga

Whether you're an early riser or prefer an afternoon session, we will offer yoga to all ages at different times during the week to suit your schedule. Om, indeed!

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Group Bike Rides

Hop on your bicycle and hit the trail. There will be multiple opportunities to join your fellow Xscapers on a group bike ride around this beautiful location.

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Mobile Gaming Truck

We bring the video gaming experience to you! This awesome mobile video gaming truck will be on site offering a unique gaming experience. We even have some time set aside just for the adults to get in on the action after the kiddos go to bed.

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Gifford Pinchot National Forest Day Trip

*Only available to those who choose to extend their stay*
We will spend the day exploring this breathtaking national forrest. This adventure will include a trip to Mount St. Helens

Optional Add-Ons

Xscapers Families PNW Convergence 12

Garlic Fest 5K Run

August 27, 2022
Check In is at 8AM
Run Starts at 9AM
Special Xscapers Price: $20 Admission/ Person

Course Information:
Course will be a two-lap, mostly-flat loop with a mix of dirt trail, pavement, and unpaved roads. No vehicle traffic on course. Old-school timing, with very unique awards for the top 3 male and female finishers, prize drawings, and a prize for the best GARLIC RELATED COSTUME. Course is ok for larger wheeled strollers; small wheel strollers will not be allowed.

Please, NO PETS ON THE COURSE.

Extend Your Stay For Labor Day Weekend

You have a couple different options to extend your stay at the fairgrounds campground.  If you choose to extend, you will have the opportunity to participate in some extra Xscapers activities.

Option 1 – Labor Day Departure

Extend your stay and depart on Monday 9/5.

FHU: Add $130/ rig

Dry: Add $90/ rig

Option 2 –  Skip the Traffic – Tuesday Departure

Extend your stay and skip the traffic by departing on Tuesday 9/6.

FHU: Add $170/ rig

Dry: Add $120/ rig

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Schedule

Friday 8/26

Arrival

Garlic Fest

Welcome Happy Hour

Saturday 8/27

Add-On Event: 5K Run

Garlic Fest

Badminton & Beverages

Lot Crawl

Sunday 8/28

Garlic Fest

Trail Hike

Art Class for All

Monday 8/29

Sunshine Yoga

Art Class for All

Group Bike Ride

Trivia Night

Tuesday 8/30

Trail Hike

Evening Yoga

Wednesday 8/31

Sunshine Yoga

Art Class for All

Guided Nature Walk

Karaoke

Thursday 9/1

Trail Hike

Young Entrepreneur Market

Evening Yoga

 

Friday 9/2

Sunshine Yoga

Mobile Gaming Truck

Saturday 9/3

GTFO Donuts

Gifford Pinchot National Forest Day Trip*

Live Music*

*These activities will only be available to those who choose to extend their stay through the Labor Day weekend.

There are showers and restrooms on site. 

We welcome your furry friends!  If they are outside your rig, they must be leashed at all times. Please pick up after your pets. 

Absolutely!  This is a family centered event after all! 

We will have dumpsters on site.  Please break down all trash to make it as small as possible, especially boxes!

There will be no early arrival for this event.  There are two options for late departure.  You can extend your stay to depart on Monday for an additional $130 for a full hook up site or $90 for a dry camping site OR you can extend your stay to depart on Tuesday for an additional $170 for a full hook up site or $120 for a dry camping site.

Parking available for this event

Full Hook Sites: The majority of spaces available for this event are designated full hook up sites.

Dry Camping Sites: We have a limited number of dry sites available. There will be no hook ups of any kind available at these sites.  Dry camping sites are approximately 25ft x 50ft.

Only one RV/ camping vehicle per site.  Everything must fit with in your designated space.  If you don’t believe you will fit it one site, you should consider purchasing a second site. 

For this event, we will allow attendees parking in the full hook-up section to request to be parked next to someone specific (as long as they are also registered for a full hook up site).  While we will do our best to honor your request, we cannot make any guarantees.  Dry camp sites will be first come, first served.

This will not be an issue if you register for a full hook up site.  For those who choose a dry camping site,  there is a dump and water station available on site.  HOWEVER, please arrive with your black tank empty and your water tank full and utilize your best conservation efforts during the event.

Cell phone signal is strong for all major carriers.  Verizon, AT&T, and T-Mobile all have at least 4G coverage. 

We will do our best to secure a mailing address for attendees to use during this convergence.  The address will be provided to all registered attendees about a week before the event.

During this event, we are organizing a young entrepreneurs market. This is a great place for the kids and teens to market and sell items and services directly to the community.  Outside of the organized market, we ask that attendees do not sell. The main reasons for you to attend a convergence should be to have fun and meet other like-minded RVers.  Networking and making potential business leads is a natural result of being part of an awesome community.  We don’t want the Xscapers community to be bombarded or feel like they are a commodity. If the main reason you are wanting to attend an Xscapers event is to sell something, market to attendees, or simply to generate content we would ask that you contact us directly for corporate sponsorship.

If we must cancel the event, or your attendance at the event, due to local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.

Cancellation Fees:

If you cancel 60+ days prior to the event: A $50 administrative fee will be deducted from your full refund. (Refund requests must be in writing by 11:59 PM CDT, June 27th, 2022.)

If you cancel 59 – 30 days prior to the event: You will receive a 50% refund of your registration fee. (Refund requests must be in writing by 11:59 PM CDT, July 27th, 2022)

If you cancel within 30 days of the event: No refund will be issued.

We only accept credit or debit card payment for Convergence registration. All refunds will be credited to the card used at time of registration. No cash refunds.

To receive any kind of refund, cancellation requests must be in writing (registration@escapees.com) by 11:59 PM CST, July 27th, 2022. No refunds will be given after July 27th, 2022. 

 

If you need to make changes or cancel your registration, please email registration@escapees.com.  

No problem! Just email convergences@escapees.com with your question, and we’ll do our best to get you an answer.

FAQs

Is an Xscapers Convergence Right for Me?

Xscapers was formed to bring Escapees RV Club back to its original roots of supporting RVers who are working from the road. At Convergences, you will find a community of active and free-spirited individuals with a passion for travel and adventure.

About 80% of Xscapers have full-time jobs they do remotely or seasonally.  This means we typically don’t hold activities during standard work hours (with the exception of Annual Bash). Starting later in the day also means later nights. We have found that this can be a factor in deciding what event program people attend.

We try to give the most fun and entertainment value at an affordable price.  One way we do that is by boondocking as much as possible. Our events are also a great way for newbie boondockers to learn from experienced ones. We try to divide our camping areas into those who have solar and those who want to run generators when possible.

Xscapers is an inclusive community, connected through the bond of RVing. This means we welcome people from all walks of life, no matter race, sexual orientation, political/religious views, lifestyle or RV type. Discrimination of any type will not be tolerated.

Registration Includes

  • Eight nights of camping at the Southwest Washington Fairgrounds with showers and restrooms onsite
  • Option to extend your stay for a total of 10 or 11 nights
  • Three-day pass to the Washington Garlic Fest
  • Discounted 5K run entry fees
  • Group hikes and bike rides
  • Guided nature tours
  • Arts and crafts classes for all
  • Multiple days of yoga
  • Trivia and karaoke nights
  • Mobile gaming truck
  • A day trip to Gifford Pinchot National Forest 
  • Live music*
  • Event sticker and T-shirt

*These activities will only be available to those who choose to extend their stay through labor day.

Standard Ticket Pricing

  • Your RV and tow vehicle must fit entirely within your site. If additional room is needed, you may need to purchase an additional site.
  • You must be a member of Escapees RV Club to attend.
  • Prices are subject to change.
  • Tickets must be purchased online through this website.
  • Tickets are non-transferable.

Covid-19 Precautions

Modified COVID-19 Precautions for Escapees Events – Effective For all Escapees Events After March 1, 2022

Gatherings and events are considered high-risk activities. As such, Escapees recommends all attendees 5 years and older get their primary series of COVID-19 vaccines and receive a booster dose, if eligible, before attending any club event. COVID-19 vaccines are effective at protecting organizers, staff, and attendees from getting seriously ill, getting hospitalized, and even dying.  As with vaccines for other diseases, people who are up to date are optimally protected.

In addition, we strongly recommend that all attendees wear a face covering while indoors, wash or sanitize their hands frequently and maintain social distancing where possible. Unvaccinated individuals should wear a face covering at all times while indoors, per CDC guidance. Please be aware that there may still be certain circumstances where masks will be required. Attendees who choose to not wear a mask, are expected to be respectful and mindful of other participants wearing a face mask or covering.

Escapees will follow all state and/or local policies regarding COVID-19 and as such these policies may need be adjusted to comply with state/local mandates at the time of the event.

What we strongly recommend:

  • We highly recommend all attendees be fully vaccinated and up to date with boosters.
  • We highly recommend that attendees test for COVID-19 prior and during the event to reduce the unintentional spread of COVID-19.
  • We highly recommend attendees wear masks any time they are indoors or are in close proximity of others.
  • We highly recommend that attendees sanitize or wash their hands on a regular basis.
  • We highly recommend that attendees resist hugging (even though we terribly miss those hugs!) and bump elbows or fists versus shaking hands.

What we will do:

  • As often as possible, hold activities outside or in places with good airflow.
  • Separate seating so that non-family members can distance themselves when feasible.
  • Provide backup masks for those who forget theirs.
  • Provide sanitizer or sanitation stations for good hygiene.

Escapees Event Liability Waiver

Each attendee will be required to sign an “Escapees Event Liability Waiver” at the time of event check-in and agree that they are in good health, have not tested positive for COVID-19 within the past 5 days, and without fever. In addition, all attendees must agree to follow precautions implemented by the Event staff and assume the inherent risks with voluntarily attending an Escapees event and associated activities.

Situations in which you may not attend an Escapees event

You may not attend this event if any of the following are true for you or anyone in your party, unless you have met CDC criteria for discontinuing self-isolation:

  • Within 5 days before attending the event you have tested positive, or
  • Within 48 hours before attending the event, you have experienced symptoms of COVID-19 (e.g., a fever of 100 or higher, cough, shortness of breath or difficulty breathing, chills, repeated shaking muscle pain/achiness, headache, sore throat, loss of taste or smell, nasal congestion, runny nose, vomiting, diarrhea, fatigue, or any other symptoms associated with COVID-19 identified by the Centers for Disease Control and Prevention), whether or not you are vaccinated.

Attendees who have had COVID-19 within 5 days before attending the event are unfortunately not eligible to attend. Registered attendees may receive a full refund of their registration fee by emailing a dated copy of a positive test result to the appropriate event host or registrations@escapees.com.

After Registering

You will receive confirmation of your registration to your given email address within a few minutes of purchase.  It will include a link to the event Facebook group.  Also, be on the look out for additional e-mails as the event draws closer.

Cancellation

If we must cancel the event, or your attendance at the event, due to local health department restrictions, such as those restricting the size of gatherings, you will receive a full refund of your registration fees.

Cancellation Fees:

If you cancel 60+ days prior to the event: A $50 administrative fee will be deducted from your full refund. (Refund requests must be in writing by 11:59 PM CDT, June 27th, 2022.)

If you cancel 59 – 30 days prior to the event: You will receive a 50% refund of your registration fee. (Refund requests must be in writing by 11:59 PM CDT, July 27th, 2022)

If you cancel within 30 days of the event: No refund will be issued.

We only accept credit or debit card payment for Convergence registration. All refunds will be credited to the card used at time of registration. No cash refunds.

To receive any kind of refund, cancellation requests must be in writing (registration@escapees.com) by 11:59 PM CST, July 27th, 2022. No refunds will be given after July 27th, 2022. 

By registering for this event, you are agreeing to the following:

  • As an attendee, you assume all risk and danger relating to your personal property, RV and attendance at the event, whether occurring prior to, during, or after the event. In the event of loss or theft, no claim will be made upon Escapees, its volunteers, employees or agents.
  • Volunteers may be directing and assisting you in your parking areas. However, it is the driver of the vehicle who is ultimately responsible for avoiding obstacles or dangerous situations and is solely responsible for any damage to one’s property or the property of others.
  • As an attendee at this event, you are granting your permission to be filmed, videotaped, audiotaped, or photographed, and granting to Escapees RV Club the full use of any such recordings or images without compensation.
  • By registering, you will also receive occasional email notifications of future Convergences; however, you can opt-out of these notifications at any time.
  • In addition to the above, you will be required during registration to agree that you will help provide a safe environment for everyone by complying with our health and safety rules, and to release Escapees RV Club from liability should you become ill during the event.

Details

Start:
August 26
End:
September 3
Event Category:

Organizer

Hollie Parks

Venue

Southwest Washington Fairgrounds
1909 South Gold Street
Centralia, WA 98531 United States
+ Google Map
View Venue Website

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